Stop running your business on spreadsheets
Your team deserves software that works the way they do. We build internal tools, dashboards, and admin panels designed exactly for your business — not adapted from generic software nobody fully uses.
Is this right for you?
Signs your team has outgrown its current tools
If any of these sound familiar, a purpose-built internal tool will save your team more time than you expect.
Your team runs on spreadsheets that only one or two people fully understand — and everyone is nervous when they leave
Data gets copied between systems manually every week: exports, pastes, reformats. Hours lost, errors introduced
There's no single place to see what's happening across clients, jobs, or the pipeline — you rely on people to update you
You've grown past the point where shared spreadsheets work, but full enterprise software feels like overkill and costs a fortune
Approvals, task assignments, and status updates get lost in email or Slack — nothing is tracked in one place
Your team can't see each other's work without asking — there's no shared system that keeps everyone aligned
What we build
Six types of internal tools we build
Every tool is scoped to your exact workflow — not adapted from a template nobody fully fits.
Admin Panels & Management Tools
Full-featured admin interfaces to manage your data, users, settings, and operations — replacing the spreadsheets your team relies on today.
Dashboards & Reporting
Live dashboards that pull from your real data sources and show the metrics that matter — revenue, jobs, clients, pipeline — in one view.
Client & Customer Portals
Branded portals where your clients can view their data, submit requests, download documents, and track progress — without emailing you every time.
Approval & Workflow Tools
Structured workflows for approvals, task assignments, and status tracking — so nothing gets lost in email and everyone knows what needs to happen next.
CRM & Pipeline Management
A CRM built for how your sales team actually works — track leads, deals, follow-ups, and client history without the bloat of Salesforce or HubSpot.
Data Entry & Record Management
Replace clunky spreadsheets and paper forms with proper data entry tools — validation, search, filters, and history all built in from day one.
Client projects
Work we've delivered
Real tools built for Australian businesses — specific, functional, and owned entirely by the client.
10Square — Business Assessment Platform
A web-based SaaS platform that enables analysts to systematically assess, score and benchmark businesses. Built from a complex Excel model into a full web application with a backoffice management system.
TRS — Treatment & Patient Management Platform
A web-based platform for non-surgical spinal care clinics to manage patient treatments, records, and workflows. Replaced legacy Excel and MS Access systems with a streamlined, cloud-based solution.
GatherFeedz — Feedback & Analytics Platform
Built by Aaujar as an internal SaaS product to demonstrate rapid development. Includes real-time feedback capture, analytics dashboards, and automated workflows — built and deployed in 4 weeks.
Our process
From idea to working tool in weeks
A structured process that keeps you in control — and gets something real in front of your team fast.
Week 1
Scoping
Free 30-min call. We map your requirements, understand your current workflow, and give you a fixed-price quote. No obligation.
Week 2
Design
We wireframe the tool and prototype core screens — you see exactly what you're getting before we write a single line of code.
Weeks 3–4
Build
Two-week sprints with live demos at each checkpoint. Your team can test it, give feedback, and shape the final product.
Go Live
Handover
We deploy the tool, train your team, and hand over full code ownership with documentation. You run it from day one.
Pricing
Internal tool pricing
Every project is scoped and fixed-priced before we start. No surprises, no scope creep billed after the fact.
Simple Tool
- ✓Single data model
- ✓Basic CRUD operations
- ✓Simple user authentication
- ✓Mobile responsive
Standard Tool
- ✓Multiple user roles & permissions
- ✓Dashboard with live data
- ✓3rd party integrations (Xero, Shopify etc)
- ✓Search, filters & reporting
Full Platform
- ✓Full multi-user admin platform
- ✓Complex business logic & workflows
- ✓Client-facing portal included
- ✓Advanced reporting & exports
All prices AUD, excl. GST. Exact quotes after your free scoping call. View full pricing →
Client feedback
What our clients say
Real results from founders and teams who've built with Aaujar.
"Aaujar delivered a smooth and collaborative process from start to finish. They helped us refine our requirements, produced clear Miro wireframes, and guided us through every step before building the full web and backoffice applications. Both the prototype and final product exceeded expectations, and our team is now soft-launch testing with real confidence."
Common questions
Frequently asked questions
What SMEs usually ask before building an internal tool with us.
Isn't this what Excel or Google Sheets is for?
Spreadsheets are great for early-stage exploration. But once multiple people are editing the same file, data gets corrupted, formulas break, and tribal knowledge builds up. A proper tool gives everyone a reliable, single source of truth.
Can it connect to tools we already use?
Yes. We integrate with Xero, Shopify, Stripe, Google Workspace, and most tools that have an API. If your current system can export data, we can usually work with it.
Do we need IT infrastructure to host it?
No. We handle all hosting setup — typically on AWS or Cloudflare. You get a login URL and your team is up and running. No servers to manage.
How do user permissions and access control work?
We build role-based access from day one. Admins see everything, managers see their team's data, staff see only what's relevant to them. All configurable.
Can we add more features after the first build?
Absolutely. Most clients start with the core workflow and add features in follow-on sprints. Because you own the code, there's no vendor lock-in — you can extend it whenever you need.
What if our process changes after the tool is built?
We build for change. The codebase is documented, clean, and handed over in full. You can bring us back for updates, or take it to any developer — it's your tool, built to last.
Ready to replace the spreadsheets?
Tell us what your team is currently working around. We'll scope the right solution and give you a fixed price before you commit to anything.
No commitment. Fixed price agreed before we start.